Last updated: October 1, 2023
Arrivals Legacy Project (“ALP”) sees your privacy and protecting your personal information as an integral part of providing our services and furthering our mandate to cultivate a world where artists revel in the borderless potential of their cultural legacies. To us this means recognizing that privacy principles and legislation have colonial legacies that need to be considered as we do our work. We endeavour to go above and beyond the tools required to comply with relevant and applicable legislation to decolonize and to bring an active anti-racist and anti-discriminatory lens to how we apply privacy principles, including in this policy.
This policy explains how we handle your personal information when you use our website. If you have questions about how personal information is collected, used, and disclosed outside of this website please contact us here.
In order to interact with some of our website tools, especially in SeedPool, you will be providing us with your personal information. We will make sure to let you know where and when we are collecting this information directly, such as in webforms, but there are ways that you will interact with this website where collection won’t be direct and we won’t have opportunity to give you specific notice – for example please see below about cookies, analytics, and your IP address.
It is important for you to know that by submitting personal information to us on this website, you agree that we may collect, use and disclose such personal information, in accordance with this policy and as permitted or required by law.
1. What is personal information?
Personal information means any information which allows us to identify you directly or indirectly, including cookies and electronic data. It also means any data about you once you have been identified.
A cookie is a text file that a website puts on a computer’s hard disk so that the website or web application can identify your computer at a later time. For the purposes of this policy, a cookie also includes other technologies with similar purposes, such as pixels, tags and beacons.
2. What personal information do we collect about you?
We may collect, use, disclose and store the following types of personal information about you:
- Username or similar identifier, and your first and last name;
- Contact information, such as your email address;
- Analytics information about engagement in videos, blogs and other website tools;
- Preferences for emails, newsletters, applications and receipt of other communications;
- Information about how you use our website and services;
- Information, such as your IP address, login personal information; and
- Other electronic information when you interact with this website, or through email.
We may also collect and use personal information in aggregate form to conduct data analytics. Once aggregated, the information is not considered personal information, as it will not reveal your identity or be connected to it in any way.
We collect additional information when you sign up for workshops, labs and residencies, such as:
- Additional contact information such as phone and address as well as emergency contact information such as emergency contact name and phone number;
- Payment receipt information and preferences – such as your etransfer information to receive funds from ALP;
- In the future, we may collect payment information for users to pay for the services we provide;
- Demographic information such as gender, race, culture, ancestry, and age; and
- Other information specific to and required for the service.
When you participate in our SeedPool Project we collect additional information about you including:
- Additional contact information such as phone and address;
- Demographic information such as gender, race, culture, and ancestry; and
- Project information including:
- Project title, date, description, participants etc
- Video footage or photography stills
- Collaboration preferences
3. How is your personal information collected?
We collect your information in a number of ways, through direct interactions like webforms, to indirect interactions like placing cookies or collecting IP addresses. We do this for the purposes listed below.
We may also collect information through automatic technology as you interact with our website and social media channels.
4. What are the purposes for the collection, use and disclosure of your personal information?
We collect, use and disclose your personal information to:
- Contact and provide you with information about our services, projects and opportunities such as workshops, lectures, research labs, residencies and programs like SeedPool or Village Stories;
- Provide the services themselves, including listing your works on our website and connecting you with other artists for collaborations;
- Sign you up for newsletters where consented;
- Where consented, include your names in our grant applications for public and private funding;
- Provide opportunities for you to give us feedback and contact us;
- Improve our outreach and communications with you;
- Administer and protect our business, including system maintenance and data analysis; and
- To conduct marketing and advertising, which we do in compliance with Canada’s Anti-Spam Legislation (“CASL”).
We disclose your personal information for the same purposes as set out above and as required or allowed by law.
5. Where and how is your personal information stored?
Our website and personal information collected via our website are stored on servers in Canada.
Your personal information may also be located at our headquarters in Quebec.
Where we use tools like Google and social media like Meta, your personal information collected or used on those tools may be stored and processed in other countries, including the United States, where it is subject to the applicable laws of that country.
Information collected to sign you up for mailouts are stored on MailChimp servers and may include your name, email and department(s) of interest.
We retain personal information only as long as necessary to provide the purposes and for any legal, regulatory or other reporting requirements, including for grant reporting.
We protect the personal information we retain by taking reasonable precautions to secure it from unauthorized loss, misuse, access or disclosure. We work with third parties like Atef Design who host our servers to implement appropriate security controls.
6. Your rights over your personal information.
Pursuant to provincial and federal legislation, you have the right to request access to your personal information and the right to request correction of your personal information, subject to our legal obligations.