Privacy Policy

Last Update: 16 December 2022

Who we are

Arrivals Legacy Project (“Arrivals Legacy Project” or “ALP” or “we” or “us”) respects your privacy and is committed to protecting it through our compliance with this policy and the privacy laws in Canada. We will safeguard the personal information provided to us by those who wish to use our website (User/Users), register for our workshops (Applicant/Applicants) or exchange seeds in our online collaboration space and/or promote themselves as an ALP artist through our online services (Alumnus/Alumni). The personal information of our Users/Applicants/Alumni, will not be rented, traded, or sold to any third party.

Personal information does not include information such as data, messages, text, graphics, images, profiles, works of authorship and other materials that have been posted on the Arrivals Legacy Project website

Information We Collect

Information You Provide to Us

  • When you register for a workshop or residency, the information we collect may include your name, email address, mailing address, billing address, social media accounts and photo. We will also keep the details of your registration and payment. We never store your credit card information.
  • When you create an account as an ALP Alumnus/a on our SeedPool collaboration platform we may collect a username and email address for your account.
  • When you sign up to receive a newsletter we will collect your first name and email address. When you confirm the subscription you give us consent to send you occasional development updates and communications.
  • When you make a financial contribution to us we will collect your name, email address, mailing address, contact number and payment details. We will also keep details of your contribution through our third-party platform, Trellis. We will never store your credit card information.


By including any of the following information, you are consenting to its collection. With consent, other personal information about Alumni may be collected as follows:

  • Ancestral origins
  • geographical location
  • creative disciplines
  • education, training, and/or other skills
  • photographic (headshots) and video images
  • personal website, IMBD, and/or other links (incl social media)
  • payment and billing information.

What Arrivals Legacy Project Does With Your Personal Information

ALP only collects and keeps what we need to verify identity of Applicants and Alumni and provide services to Users, Alumni, or Applicants. We may use aggregate data for statistical or research purposes, in which case, all personal information will be anonymised.

Your Personal Information and the Internet

Arrivals Legacy Project is committed to protecting the privacy of those who use our website. ALP does not systematically collect any information about the identity of individuals searching our site.

Arrivals Legacy Project does collect statistical information through a log file which indicates which pages were visited and how frequently. This information is analyzed to help us develop content that responds to the interests of our site visitors.

ALP’s website uses Google Analytics to track usage of our website for reporting and evaluation purposes. Google Analytics uses first-party cookies to report on user interactions on Google Analytics customers’ websites. These cookies are used to store non-personally identifiable information. Browsers do not share first-party cookies across domains. For further information on the privacy policy concerning Google Analytics, please see http://www.google.com/analytics/learn/privacy.html.

From time to time, we may ask you to complete an online survey about the services we offer. If you identify yourself in this communication with us, we will never use your responses or words in testimonials that identify you without your explicit prior consent.

Information submitted by Users, Alumni, and/or Applicants on a voluntary basis helps Arrivals Legacy Project evaluate our services. Information provided by visitors to the ALP site is only used as needed to fulfill the stated purpose of their requests. ALP is not responsible for the content or the privacy policies of the websites to which it may link.


Cookies are unique identifiers which are used to customize your website, mobile application or social media site experience. Most web browsers automatically accept cookies, but you can usually change your browser to prevent or notify you whenever you are sent a cookie. This gives you the chance to decide whether or not to accept the cookie.

We use cookies to help us better understand our users’ needs and to optimize their experience.

These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

Online Contributions

We use Trellis to collect information on individual contributors to our online campaigns. We store your information – full name, organization name, address, email address payment details – for tax receipt purposes – on the Trellis server.

For further information see Trellis’ privace policy

Email Marketing

Our email marketing is administered through Mailchimp (mailchimp.com) and we store some of your information – including your name, email address and contact preferences – on the Mailchimp server.

For more information see Mailchimp’s Privacy Statement

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.


Internet technology develops rapidly, requiring policies such as this one to be flexible and responsive to change. Consequently, ALP reserves the right to amend our privacy statement from time to time by posting the amended statement on our website, and sending a notice of update to our Alumni and email subscribers.

ALP makes efforts to be open and transparent about its services. If you have a question or concern about how we do this, please contact us:

Arrivals Legacy Project Privacy Officer

P.O. Box 48100 BP BERNARD
Montreal, QC
H2V 4H0
Email: ALP Privacy Officer 

If you are not satisfied with the response you receive from us in regards to a privacy concern or issue, you can contact the Office of the Information & Privacy Commissioner for Canada

30, Victoria Street,
Gatineau Quebec
K1A 1H3

Toll-free: 1-800-282-1376
Phone: (819) 994-5444

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